The Power of the Agenda List
The Benefits of an Agenda List
To many of us, the idea of an agenda list is a foreign one. However, we are all familiar with a similar item known as the grocery list. Just as grocery lists are used to remind us of what to buy, agenda lists are used to remind us who to speak with. Time management and productivity is greatly increased with the use of a proper agenda list. This simple tool includes a list of information that we must get from people around us to complete our projects. Think of an agenda list as a personal to-do list.Why Agenda Lists are UsefulThough we often don’t like to admit it, most of us rely heavily on information from those around us to move through our daily lives and complete our tasks on time. Whether it is as simple as reminding our boss to send us a file or as complex as asking a coworker to rewrite last week’s meeting agenda, these requests can pile up. Having a list of them can keep us organized and decrease time spent running around the office trying to get the information we need.
Time management can also be improved with the proper use of an agenda list. Not only do we save time by asking for information when we see coworkers, we also save the time usually spent deciding what to do next. If we have a list of the information that we need right in front of us, all we need to do is choose a task that fits into our open time slot and complete it.
Having an agenda list and crossing off information that we have already obtained can also give us a sense of personal accomplishment. I know that I love to see my long list of checked off tasks at the end of the day. It makes me feel as though I have really completed something.
How to Organize Your Agenda List
Time management is a very personal skill that we all approach differently. The same goes for agenda lists. It may take us a few tries to find an organizational method that works well. I start by listing all the projects that I am working on. Under each project, I list the names of people who are involved. Under each name, I list all the information that I must get from that person as separate bullet points. When I get a piece of information, I cross it off. I make a new agenda each week, but that is just my personal preference.
Keeping It All Together
Making an agenda sheet is a great first step towards better time management and workplace productivity. A great next step is to organize our address books and contact lists by deleting any old contacts and duplicate entries. Taking this step can save us a lot of time in the long run. Thankfully, it is not a task that is very difficult to complete. There are a number of software programs designed especially for this purpose and these help us to streamline our lists in no time.
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The agenda list will help you to do stuff well, while doing what you want!
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